Administrative Assistant, Pop Promotion
Sony Music | Culver City, CA
Posted here March 25
Sony Music Entertainment is a global recorded music company with a roster of current artists that includes a broad array of both local artists and international superstars, as well as a vast catalog that comprises some of the most important recordings in history. Sony Music Entertainment is a wholly owned subsidiary of Sony Corporation of America.
Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, veteran or military status, genetic information or any other status protected by applicable federal, state, or local law.
This position will provide administrative support to four Radio Promotion executives, to ensure the efficient day-to-day operation of the West Coast Promotion department by successfully accomplishing the following responsibilities; including but not limited to:
Overall administrative support for Hot AC formats
Day-to-Day admin for LA promotion team (setting up meetings, pulling reports, etc.)
Screen and direct incoming calls for Top 40/Hot AC/Rhythm/Rock executives
Submit expense reports in a timely, efficient and accurate manner Top 40/Hot AC/Rhythm/Rock executives
Coordinate travel for Top 40/Hot AC/Rhythm/Rock executives
Book travel for contests winner and programmer travel for Hot AC format related events
Create Hot AC Update report
Providing weekly budget updates to Promotion Operations and Hot AC format head
Responsible for compiling and sending weekly Pop Promotion add sheet company wide
Main point of contact for invoicing for Hot AC format (providing PO’s, processing invoices, setting up new vendors for payment)
Serve as back up for to cover promotional event with radio
Assist with planning of Meet and Greets for local shows when needed
Provide digital delivery of current singles for Hot AC format
Provide and Compile weekly airplay updates and Adds & Rotations report
Maintain promotion lists for Hot AC stations
Secure and maintain files/invoices/quarterly letters in accordance with compliance guidelines related to Hot AC format
Monitor social media channels and create trend setting reports
Email promotional materials to radio stations
Order and maintain office supplies and product requests for the LA promotion staff
Minimum of 1 year general administrative experience
Prior music industry and radio promotion experience strongly preferred
Strong knowledge of Microsoft Office, MediaBase, SoundScan, iTunes, Shazam, Streaming Services and Promo Tools
Strong written and verbal communication skills
Ability to multitask and perform in a fast paced environment
Possess a positive and professional demeanor
Strong background in Top 40/Hot AC/Rhythm/Alternative/Dance genres
High fluency in all social media channels & Digital Outlets
Additional skills, abilities, and/or traits that are necessary to succeed in this position include: organization; discretion; confidentiality; integrity; initiative; meticulous attention to detail; multi-tasking ability; approachable; ability to handle and work with all types of dispositions; self-confidence; assertiveness; ability to excel in stressful and demanding situations; resourcefulness; ability to anticipate what's next; strong work ethic
View full listing and apply here.
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