Administrative Assistant, Pop Promotion

Sony Music | Culver City, CA

Posted here March 25

Job Description

Sony Music Entertainment is a global recorded music company with a roster of current artists that includes a broad array of both local artists and international superstars, as well as a vast catalog that comprises some of the most important recordings in history. Sony Music Entertainment is a wholly owned subsidiary of Sony Corporation of America.

Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, veteran or military status, genetic information or any other status protected by applicable federal, state, or local law.


This position will provide administrative support to four Radio Promotion executives, to ensure the efficient day-to-day operation of the West Coast Promotion department by successfully accomplishing the following responsibilities; including but not limited to:

  • Overall administrative support for Hot AC formats

  • Day-to-Day admin for LA promotion team (setting up meetings, pulling reports, etc.)

  • Screen and direct incoming calls for Top 40/Hot AC/Rhythm/Rock executives

  • Submit expense reports in a timely, efficient and accurate manner Top 40/Hot AC/Rhythm/Rock executives

  • Coordinate travel for Top 40/Hot AC/Rhythm/Rock executives

  • Book travel for contests winner and programmer travel for Hot AC format related events

  • Create Hot AC Update report

  • Providing weekly budget updates to Promotion Operations and Hot AC format head

  • Responsible for compiling and sending weekly Pop Promotion add sheet company wide

  • Main point of contact for invoicing for Hot AC format (providing PO’s, processing invoices, setting up new vendors for payment)

  • Serve as back up for to cover promotional event with radio

  • Assist with planning of Meet and Greets for local shows when needed

  • Provide digital delivery of current singles for Hot AC format

  • Provide and Compile weekly airplay updates and Adds & Rotations report

  • Maintain promotion lists for Hot AC stations

  • Secure and maintain files/invoices/quarterly letters in accordance with compliance guidelines related to Hot AC format

  • Monitor social media channels and create trend setting reports

  • Email promotional materials to radio stations

  • Order and maintain office supplies and product requests for the LA promotion staff

  • Minimum of 1 year general administrative experience

  • Prior music industry and radio promotion experience strongly preferred

  • Strong knowledge of Microsoft Office, MediaBase, SoundScan, iTunes, Shazam, Streaming Services and Promo Tools

  • Strong written and verbal communication skills

  • Ability to multitask and perform in a fast paced environment

  • Possess a positive and professional demeanor

  • Strong background in Top 40/Hot AC/Rhythm/Alternative/Dance genres

  • High fluency in all social media channels & Digital Outlets

  • Additional skills, abilities, and/or traits that are necessary to succeed in this position include: organization; discretion; confidentiality; integrity; initiative; meticulous attention to detail; multi-tasking ability; approachable; ability to handle and work with all types of dispositions; self-confidence; assertiveness; ability to excel in stressful and demanding situations; resourcefulness; ability to anticipate what's next; strong work ethic

View full listing and apply here.

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