Administrative Assistant

Warner Music Group | Nashville, TN

Posted here November 5

Job Description

With its broad roster of new stars and legendary artists, Warner Music Group is home to a collection of the best-known record labels in the music industry including Asylum, Atlantic, Big Beat, Canvasback, East West, Elektra, Erato, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Reprise, Rhino, Roadrunner, Sire, Warner Bros., Warner Classics, and Warner Music Nashville; Warner/Chappell Music, one of the world's leading music publishers, with a catalog of more than one million copyrights worldwide.

For more than four decades, WMG has been an industry-leading force in providing a world-class array of services designed to help artists and labels grow their careers and their businesses. Artist & Label Services is the umbrella for WEA (Warner-Elektra-Atlantic) – the pioneering WEA distribution and marketing network – and Alternative Distribution Alliance (ADA) – the groundbreaking global distribution company for independent artists and labels.

A Little Bit About Our Team

Under direct supervision, with some latitude for independent judgment and decision is responsible for providing administrative support to the President, Warner/Chappell Music, Nashville and the Nashville Office.

Why This Could Be Your Next Big Break

You will be working around music everyday – all day.

Here You’ll Get To

  • Process expenses, maintains all calendar items, and coordinates domestic and international travel.

  • Assist Executive with all tasks related to running Nashville office.

  • Maintain internal database and performs research/project based on that data.

  • Send weekly charts to internal staff and writers as requested.

  • Gather Internal Information for Corporate as requested.

  • Coordinate CMA, ACM, Grammy, and NSAI internal memberships.

  • Office Organization.

  • Manage Yearly Budgets around and order all plaques and gifts.

  • Coordinate Purchasing of Tickets for Events throughout the year.

  • Coordinate Executive and A&R for PR and industry events.

  • Assist with confirming writing sessions.

  • Prepare meeting lists for security.

  • Take photos as requested.

  • Assisting A&R with Catalog organization/creating playlists.

  • Assist with scheduling demo sessions.

  • As needed assist with office aesthetics /furnishings.

  • Be present for all company sponsored events to work as directed.

  • Cover Phones as needed.

Rockstar Candidates Will Be Able To

  • A high school level education, or its equivalent, is required.

  • Two (2) to three (3) years of responsible administrative experience preferably in a music publishing or related business.

  • A satisfactory equivalent of education, training and experience in related fields and/or educational disciplines, sufficient to qualify for the requirements of position.

  • Handles and safeguards confidential and proprietary information.

  • Effectively communicate internally and/or externally in a manner consistent with the company’s Code of Conduct and core values.

  • Come to work on time without restriction as to time commitment.

  • Read and understand materials and documents and have the ability to recognize and extract critical data.

  • Perform all diverse physical tasks necessary to complete all the essential duties and responsibilities of the position.

  • Work at and utilize all necessary functions of a computer in order to complete all the essential duties and responsibilities of the position.

  • General computer skills and a working knowledge of Microsoft Office with an emphasis in knowledge of general business practices.

  • Demonstrate a high level of customer service.

  • Possess a strong work ethic.

  • Strong organization skills, high attention to detail.

  • Strong communication skills (written and verbal).

  • Ability to adhere to deadlines and execute on tasks and handle multiple, diverse assignments while producing quality work and being accountable.

  • Manage time.

  • Ability to work well on a team.

  • Demonstrate ability to be innovative and suggest change/improvements within scope of work.

  • Anticipates needs and creates efficient and effective processes.

  • Self-starter, self-motivated, and takes responsibility/ownership of tasks.

  • Thinks outside the box proactively, strategically and analytically.

  • Consistently takes initiative.

  • Demonstrate flexibility and adaptability to changing situations. 

It would be music to our ears if you also had:

  • A bachelor's degree with a major in business or a related field is preferred.

View full listing and apply here.

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