BMI | Austin, TX
Posted here July 29
Coordinate all aspects of events facilitated by the Austin BMI Office. Provide administrative assistance to BMI songwriters and publishers.
Functions of the job
Coordinate all necessary details for events; including logistics, communication with participants, arranging meetings, arranging complex and detailed travel plans and correspondence, expense reports, supplies and paying invoices.
Travel to and assist at BMI events, showcases and festivals in Texas.
Interact professionally with the music industry and Austin business community at events and establish relationships and trust by providing excellent, high quality execution while exceeding expectations.
Track data and provide necessary reporting from affiliate data base to project teams to plan and execute their work and identify and resolve issues.
Conduct weekly research, analysis, data entry and maintenance.
Support administrative tasks such as; managing correspondence, assisting with errands, meeting with walk-in visitors, answering & researching wide ranging affiliate questions and requests using BMI systems and information.
Assist with other duties as assigned.
Support our BMI Core Values and cultivate a culture of diversity and inclusion.
Education: Bachelor’s Degree or equivalent preferred
Experience: Minimum five (5) years’ administrative experience
Skills and Abilities: which may be representative but not all inclusive of those commonly associated with this position.
Must have a very good general overview of the music industry and all of its working parts – including but not limited to Austin based music industry including publishers, labels, songwriters, etc.
Proficiency in Microsoft Office.
Experience using EventBrite.
Experience working with and maintaining database systems and reports, as well as word processing and spreadsheets.
Must be a multi-tasking pro: handle multiple large projects (event planning), assist three executives with overflow of phone calls and occasional scheduling, and handle affiliate inquiries simultaneously.
Highest level of confidentiality.
Able to establish a constructive and informative relationship with employees, management, and vendors.
Ability to interact professionally with a diverse employee population, and with all levels of staff and management.
Able to work independently and with good judgment.
Attention to detail.
Ability to prioritize multiple assignments to meet deadlines.
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