Creative Coordinator

BMI | Austin, TX

Posted here July 29

Job Description

Coordinate all aspects of events facilitated by the Austin BMI Office. Provide administrative assistance to BMI songwriters and publishers.

Functions of the job

  • Coordinate all necessary details for events; including logistics, communication with participants, arranging meetings, arranging complex and detailed travel plans and correspondence, expense reports, supplies and paying invoices.

  • Travel to and assist at BMI events, showcases and festivals in Texas.

  • Interact professionally with the music industry and Austin business community at events and establish relationships and trust by providing excellent, high quality execution while exceeding expectations.

  • Track data and provide necessary reporting from affiliate data base to project teams to plan and execute their work and identify and resolve issues.

  • Conduct weekly research, analysis, data entry and maintenance.

  • Support administrative tasks such as; managing correspondence, assisting with errands, meeting with walk-in visitors, answering & researching wide ranging affiliate questions and requests using BMI systems and information.

  • Assist with other duties as assigned.

  • Regular attendance.

  • Support our BMI Core Values and cultivate a culture of diversity and inclusion.


Education:  Bachelor’s Degree or equivalent preferred

Experience:  Minimum five (5) years’ administrative experience

Skills and Abilities: which may be representative but not all inclusive of those commonly associated with this position.

  • Must have a very good general overview of the music industry and all of its working parts – including but not limited to Austin based music industry including publishers, labels, songwriters, etc.

  • Proficiency in Microsoft Office.

  • Experience using EventBrite.

  • Experience working with and maintaining database systems and reports, as well as word processing and spreadsheets.

  • Must be a multi-tasking pro: handle multiple large projects (event planning), assist three executives with overflow of phone calls and occasional scheduling, and handle affiliate inquiries simultaneously.

  • Highest level of confidentiality.

  • Able to establish a constructive and informative relationship with employees, management, and vendors.

  • Ability to interact professionally with a diverse employee population, and with all levels of staff and management.

  • Able to work independently and with good judgment.

  • Attention to detail.

  • Ability to prioritize multiple assignments to meet deadlines.

View full listing and apply here.
View all US BMI listings here.

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