Executive Assistant

CD Baby | Portland, OR

Posted here September 9

Job Description

We are hiring an Executive Assistant to support the CEO and Senior Leadership Team in all facets of their day to day activities. This is an incredible opportunity to be at the intersection of music and technology in a fast-growing global organization.  The right candidate will be at the front lines of the business, utilizing their skills to ensure our CEO can focus on the most critical issues of the day.

What will you be doing?

  • Provide general administrative support to the CEO and SVP level team members.

  • Schedule, confirm and organize a high volume of travel, in-person meetings and conference calls, both internally and externally

  • Coordinate and produce agendas and related materials, provide background information, secure meeting room AV and organize catering (as needed) for all meetings

  • Conduct industry research and stay apprised of major happenings in the dynamic music tech industry

  • Manage calendar on a quarterly, monthly, weekly and hourly basis with a focus on optimizing schedule and preparation of longer-lead events

  • Manage contact information and related events for all CEO relationships

  • Act as liaison to the Company on behalf of the CEO for all internal and external event planning and execution

  • Coordinate involvement with trade association board and non-profit initiatives

  • Maintain highest level of confidentiality across all aspects of the role


  • Join a fast-growing global music business in its Portland, OR HQ

  • Comprehensive benefits package including 401k, accident and life insurance

  • Be part of a great workplace culture, named one of Oregon’s Best Places to Work 


You are:

  • Someone with exceptional interpersonal skills and supreme confidence in their organizational skills

  • Passionate and knowledgeable about the intersection of music, technology and culture on a global scale

  • Driven by intellectual curiosity to provide thoughtful research and analysis in all matters related to the Company’s growth

  • Highly proficient user of Power Point, Excel, Adobe Photoshop, Illustrator, Slack etc…. and excited about adopting modern office tools

  • Able to handle confidential information with highest level of professionalism and discretion

  • Able to manage meetings with people from different corners of the world including occasional night/weekend activity as needed

  • Someone with at least 3 years of prior administrative/executive assistant experience for a senior-level executive in a global business or related experience

View full listing and apply here.
Search all CD Baby job listings here.

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