Executive Assistant, Creative Services

Warner Music Group | New York, NY

Posted here March 11

Job Description

With its broad roster of new stars and legendary artists, Warner Music Group is home to a collection of the best-known record labels in the music industry including Asylum, Atlantic, Big Beat, Canvasback, East West, Elektra, Erato, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Reprise, Rhino, Roadrunner, Sire, Warner Bros., Warner Classics, and Warner Music Nashville; Warner/Chappell Music, one of the world's leading music publishers, with a catalog of more than one million copyrights worldwide.

For more than four decades, WMG has been an industry-leading force in providing a world-class array of services designed to help artists and labels grow their careers and their businesses. Artist & Label Services is the umbrella for WEA (Warner-Elektra-Atlantic) – the pioneering WEA distribution and marketing network – and Alternative Distribution Alliance (ADA) – the groundbreaking global distribution company for independent artists and labels.

Job Title: Executive Assistant, Creative Services
A Little Bit About Our Team

The Creative Services department is committed to engaging songwriters at every phase in their careers. We work closely with each department at the company to identify and develop unique opportunities for our writers.

Why This Could Be Your Next Big Break

Under direct supervision with some latitude for independent judgment and decision, is responsible for providing administrative support for the SVP, Creative Services.

Here You’ll Get To

  • Welcome visitors, screen and direct phone calls/inquiries, process expenses, schedule and coordinate domestic and international meetings, maintain all calendar items, coordinate domestic and international travel, process incoming mail and correspondence, prepare outgoing mail, and ensure the office is always fully equipped and functions smoothly.

  • Work independently to complete routine departmental or unit functions and/or tasks including, but not limited to, various correspondence, preparing and updating recurring internal reports, forms, tables, pamphlets, etc. from rough draft, handwritten notes, or verbal instructions.

  • Help create and edit decks for creative projects in Powerpoint and/or Prezi.

  • Proofread and edit drafts and final materials for appropriate consistent format, accuracy of financial figures or other data and make corrections as needed.

  • Maintain and update department files, records and publications.

  • Responsible for completing tasks specific within the area, department, or division along with the aforementioned duties and responsibilities in a satisfactory manner as determined by the officers and managers of the division and/or Company.

  • Direct documents to the appropriate parties, obtain approvals when necessary, and make certain all deadlines are met.

  • Assist in performing research of the Company’s rights and clear copyright provisions.

  • Coordinate the handling of both telephone and correspondence from other related companies and creatives.

  • Prepare, transcribe, and process correspondence, reports, statistical analysis, status reports, forms of contracts, agreements, licenses, memoranda, meeting minutes, presentation material, and other related matters of confidential and/or complex nature

  • Special projects as needed.

Rockstar Candidates Will Have/be Able To

  • A bachelor’s degree; coursework to have included principles of business, music, media and/or related fields.

  • Two (2) years of Executive Assistant experience in music, media or entertainment industry preferred.

  • Handle and safeguard confidential and proprietary information.

  • Effectively communicate internally and/or externally in a manner consistent with the company’s Code of Conduct and core values.

  • Come to work on time without restriction as to time commitment.

  • Read and understand materials and documents and have the ability to recognize and extract critical data.

  • Perform all diverse physical tasks necessary to complete all the essential duties and responsibilities of the position.

  • Work at and utilize all necessary functions of a computer in order to complete all the essential duties and responsibilities of the position.

  • General computer skills and a working knowledge of Microsoft Office with an emphasis in knowledge of general business practices.

  • Demonstrate a high level of customer service.

  • Possess a strong work ethic.

  • Strong organization skills, close attention to detail.

  • Strong communication skills (written and verbal).

  • Ability to adhere to deadlines and execute on tasks and handle multiple, diverse assignments while producing quality work and being accountable.

  • Manage time.

  • Ability to work well on a team.

  • Demonstrate ability to be innovative and suggest change/improvements within scope of work.

  • Anticipate needs and creates efficient and effective processes.

  • Self-starter, self-motivated, and ability to take responsibility/ownership of tasks.

  • Think outside the box proactively, strategically and analytically.

  • Consistently take initiative.

  • Demonstrate flexibility and adaptability to changing situations. 

View full listing and apply here.

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