Executive Assistant

Warner Music Group | Los Angeles, CA

Posted here June 29

Job Description

With its broad roster of new stars and legendary artists, Warner Music Group is home to a collection of the best-known record labels in the music industry including Asylum, Atlantic, Big Beat, Canvasback, East West, Elektra, Erato, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Reprise, Rhino, Roadrunner, Sire, Warner Bros., Warner Classics, and Warner Music Nashville; Warner Chappell Music, one of the world's leading music publishers, with a catalog of more than one million copyrights worldwide.

For more than four decades, WMG has been an industry-leading force in providing a world-class array of services designed to help artists and labels grow their careers and their businesses. Artist & Label Services is the umbrella for WEA (Warner-Elektra-Atlantic) – the pioneering WEA distribution and marketing network – and Alternative Distribution Alliance (ADA) – the groundbreaking global distribution company for independent artists and labels.

Here you’ll get to:

  • Welcome visitors, screen and direct phone calls/inquiries, process expenses, booking taxi’s, maintain calendar items as needed, process incoming mail and correspondence, prepare outgoing mail, and ensure the office is always fully equipped and functions smoothly.

  • Arrange signing celebrations and release celebrations in co-ordination with clients.

  • Co-ordination of an evolving and changeable schedule, often with last minute alterations.

  • Co-ordinating overseas trips including booking all travel arrangements, compiling itineraries and managing a busy schedule whilst abroad, sometimes working late due to different time zones.

  • Work independently to complete routine departmental or unit functions and/or tasks including, but not limited to, various correspondence, preparing and updating recurring internal reports, forms, tables, pamphlets, etc. from rough draft, handwritten notes, or verbal instructions.

  • Proofread and edit drafts and final materials for appropriate consistent format, accuracy of financial figures or other data and makes corrections as needed.

  • Be responsible for completing tasks specific within the area, department, or division along with the aforementioned duties and responsibilities in a satisfactory manner as determined by the officers and managers of the division and/or Company.

  • Direct documents to the appropriate parties, obtain approvals when necessary, and make certain all deadlines are met.

  • Navigate Soundscan website to produce reports.

  • Track and report budgetary spending.

  • Prepare presentations.

  • Handle related projects and special assignments as needed.

  • Dealing with private and personal affairs including; diary activity, personal shopping, gift research and ordering, booking personal appointments and paying bills.

Rockstar candidates will have/be able to:

  • A passion for music

  • A High School Level education, or its equivalent

  • 1-3 years of Executive level administrative experience, or a satisfactory equivalent of education, training and experience in related fields and/or educational disciplines, sufficient to qualify for the requirements of position.

  • Handle and safeguard confidential and proprietary information.

  • Effectively communicate internally and/or externally in a manner consistent with the company’s Code of Conduct and core values.

  • Come to work on time without restriction as to time commitment.

  • Read and understand materials and documents and have the ability to recognize and extract critical data and information.

  • Perform all diverse physical tasks necessary to complete all the essential duties and responsibilities of the position.

  • Work at and utilize all necessary functions of a computer in order to complete all the essential duties and responsibilities of the position.

  • General computer skills including a working knowledge of Microsoft Office, iMac, Entourage and Soundscan.

  • Knowledge of general business practices.

  • Possess a strong work ethic.

  • Strong organization skills and pay high attention to detail.

  • Strong communication skills (written and verbal).

  • Strong project management skills.

  • Ability to adhere to deadlines and execute on tasks and handle multiple, diverse assignments.

  • Produce quality work and be accountable.

  • Manage time.

  • Ability to work well in a team.

  • Demonstrate ability to be innovative and suggest change/improvements within scope of work.

  • Anticipates needs and creates efficient and effective processes.

  • Be a self-starter, self-motivated and take responsibility/ownership of tasks.

  • Think outside the box proactively, strategically and analytically.

  • Consistently take initiative.

  • Demonstrate flexibility and adaptability to changing situations.

  • Demonstrate a high level of customer service and phone etiquette.

It would be music to our ears if you also had:

  • A baccalaureate degree preferred with a major in business administration; coursework to have included principles of music business and/or related fields.

View full listing and apply here.
Search all Warner Music Group job listings here.

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