Office Coordinator, LA
Spotify | Los Angeles
Posted here March 25
We are looking for a rockstar Office Coordinator that will join our Global Workplace Services team in Downtown Los Angeles! This individual will take a great deal of pride in ensuring the smooth operation of Spotify’s office. As a part of the Global Workplace Services team, you will be in charge of keeping our space tidy, organized, operational, and assuring the staff’s facilities related needs/requests are adhered to.
What You’ll Do
Oversee office vendors to make sure the scope of work is being maintained
Procure, stock and organize all office supplies in each supply room
Perform regular walk throughs daily to make sure the space is in order
Open/close repair & maintenance related issues
Be part of rotation for reception duties
Coordinate intra office moves
Oversee the first aid kit refill vendor and towel/linen laundry service provider
Keep the Fire Safety team up to date
Frequently assess if the cleaning and pest control is being performed to standards
Set up new hire desks
Be the main poc for all food service requests, suggestions and coordination at your location
Ability to help out at one of the other locations if necessary
Event coordination set up as necessary
Consistently engage with Spotifiers
Develop partnerships with internal partners (IT and Security)
Be a problem solver and go-getter.
Who You Are
You have experience in office/facilities operations
You are innately passionate about the workplace experience
You are a customer service star – no requests are bothersome to you
You’re able to walk the space and see areas for improvement
You have heavy vendor management experience (HVAC, electrical, plumbing, etc)
You are highly organized.
You are an expert with Google Suite.
You are experienced with facilities ticketing system (JIRA experience preferable)
You’re an extremely articulate person who can write a professional email at the drop of a hat
You have a strong attention to detail
You are a critical thinker and problem solver who anticipates needs
You are professional, intelligent, considerate and able to interface with all types of people, both in person and by phone in a polished and friendly manner
You are proactive and motivated with a willingness to identify projects and dive in head first
You are able to prioritize and multitask – you are able to field a heavy volume of requests at once but never compromise quality
You use a methodical approach to getting stuff done, but also like to think creatively!
A team player—no matter how small the task may seem, you complete it with grace and a good attitude!
View full listing and apply here.
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