Publicity Assistant

Warner Bros. Entertainment Group of Companies| Burbank, CA

Posted here April 16

Job description

Burbank Television Enterprises seeks a Publicity Assistant for the WWTVM Communications & Publicity department. The Publicity Assistant provides administrative and creative support to the Vice President, Publicity & Communications, and Director, Publicity on all aspects of publicity and related to scripted television series produced by the divisions of the Warner Bros. Television Group.

What part will you play?

  • Administrative: Provides administrative support to the VP and Director. Answers phones, manages calendars, coordinates and sets-up conference calls, processes and submits expense reports, general filing. Coordinates and books travel for talent, including airfare, transportation, hotel and per diem. Organizes editorial and awards calendars. Updates the pilot/development tracking systems. Works closely with operations to track publicity invoices and ensures payments. Performs other administrative duties as assigned.
  • Publicity Events: Coordinates all aspects of talent and/or producer involvement of publicity events, from initial ask to securing participation, planning, logistics and event execution. Events include photo shoots and publicity special events (TCA press tours, panel discussions at Paley Center, TV Academy, SAG, etc.), consumer/fan conventions (Comic-Con, WonderCon, New York Comic Con, C2E2, etc.), red carpets, etc.
  • Media Monitoring and Distribution: Monitors daily media by conducting news searches of assigned series by finding all news coverage, including major features, breaking news, casting news, highlights, roundup stories, reviews, recaps, etc. Forwards daily press clipping e-mails to producers and key personnel. Records and clips all broadcast appearance. Archives and distributes as needed. Maintains archives of all press, including ordering hard copies of newspapers and magazines. As needed, assists with distribution of internal entertainment news packets.
  • Talent and Producer Interviews and Media Appearances: Filters various press requests for talent and producers. Coordinates availability and schedules talent/producer interviews. Under supervision of Director, pitches interview and story ideas to various talent bookers/journalists/bloggers, etc.
  • Media Set Visits: Organizes logistics for set visits and provides support as needed for external media outlets and internal EPK crews. Greets and escorts crews on the WB lot. Supervises crews on set and ensures proper execution with outlets obtaining desired interviews/footage while following agreed-upon parameters of set visit. Serves as talent relations liaison for crews from Warner Bros. Home Entertainment, Warner Bros. International Television Distribution, Warner Bros. Domestic Television Distribution and more.
  • Pilots/Development Tracking: Assists VP in tracking and monitoring trade publicity inquiries regarding development sales, writer deals, pilot orders, casting and director hires, etc.
  • Awards: Assists VP in managing select aspects of award campaigns, including print and digital ad buys, publicity opportunities and more as directed.
  • Video Clips: Fulfills clip requests from various press, TV and online outlets for all shows. These clips are created for promotional use for electronic appearances and pitches. Completes and tracks publicity clearance and/or licensing agreements for the various clips and outlets. Works closely with Director in conjunction with legal on special licensing requests.
  • Blogger Outreach, Social Media, Press Relationships: Acts as social media ambassador for assigned series. Connects the area between traditional publicity and fan outreach. Works closely with non-professional bloggers by helping them make the transition to professional status. Spearheads relationships with lifestyle bloggers and digital influencers. Develops new opportunities for Studio in online and social media space. Monitors social media activities of talent, producers and media. Participate in social media (Twitter, Instagram, Facebook, Snapchat, etc.) on behalf of the series. Develops relationships with mainstream media outlets and bloggers.
  • Written Communications: As needed, contributes to Written Communications department efforts, including original writing, creative brainstorming and more.

What do we require from you?

  • High School diploma or equivalent required.
  • College degree or equivalent work experience required.
  • Minimum of 1–2 years of administrative support experience in an agency (Public Relations, Talent, etc.) required.
  • Prior internships in the entertainment or public relations/communications field preferred.
  • Must have passion for and general understanding of entertainment industry.
  • Must understand social media and participate on leading platforms.
  • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Internet required.
  • Excellent verbal and written communications skills required.
  • Must possess excellent listening and interpersonal skills.
  • Must be a team player.
  • Must be able to work in extremely fast-paced environment, maintaining cheerful disposition in face of adversity.
  • Must be able to manage heavy workload and successfully see projects/tasks through to completion.
  • Must be detail-oriented and maintain confidentiality.
  • Must be able to work overtime, as required.

View full listing and apply here.

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